Add Consistent Project Labels With Finder Batch Rename | Document Naming Examples

Choose the appropriate transformation

Finder includes a batch rename tool that can make a group of documents follow a shared pattern. Select the files, open the context menu and choose the rename option for the selected items. How To Geek explains three approaches: Replace Text changes a repeated term, Add Text inserts a prefix or suffix, and Format creates names with an index, counter or date. Each method suits a different kind of cleanup.

Review the preview before applying

Adding a project code preserves existing descriptive names, while replacing text can correct an inconsistent label across a folder. A numbered format is useful when a set needs a common base name, though it may remove information that individual titles previously contained. Inspect Finder's preview before committing the operation and watch for potential naming conflicts. For important documents, keep a backup copy before experimenting. Command plus Z can undo a recent rename, but reviewing the selection and pattern first is the more dependable habit.